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Disaster Plan/Emergency Preparedness
 
The Federal Emergency Management Agency (FEMA) describes an emergency as “any unplanned event that can cause deaths or significant injuries to employees, customers or the public; or that can shut down your business, disrupt operations, cause physical or environmental damage, or threaten the facility’s financial standing or public image.Obviously, numerous events can be “emergencies”; and will be handled according to the following protocol. Emergencies specifically dealt with in this plan include:
 
• Bomb Threats
• Explosion
• Fire
• Fumes and/or Vapors
• Flooding
• Hazardous Substance Spills
• Mechanical/Utility Failures
• Medical Emergencies and Community Health issues
• Public Relations Emergencies
• Severe Weather
• Student Crisis
• Technology, Telecommunications and Information Services
• Violent or Criminal Behavior
• Terrorism – Biological or Chemical Attacks
 
Action Steps and Resources
 
• Evacuation
• Disaster Kits
• Emergency Telephone Numbers
 
The plan itself has three components. First is the notification of the emergency. Second is initial emergency response from key departments. And third is the need for a crisis management team.
 
The Director of Campus Public Safety is responsible for reviewing the disaster plan on an annual basis with all classifications of employees and student groups. The Director must ensure and certify that everyone understands the contents.
 
Emergency Notification
 
This guide is intended to give instructions to students and employees concerning emergencies on campus and the notification process for each kind of emergency.
 
Each section of this plan indicates the internal departments and external resources that should be notified in case of an emergency.
 
Department Response
 
After notification of an emergency the department receiving the emergency notification will respond and assess the situation. Specific departments will have approved plans for handling any of the previously listed emergencies that may affect their areas. The department plan will be a guide that persons within the department can follow to deal with a reported emergency. It will include the basics of how the department will handle the emergency, individual responsibilities, and details on who should be notified. The Department head and/or the Director of Campus Public Safety will be responsible for assessing the impact of the emergency. If in their judgment the emergency has significantly wide ranging effects, then they will notify the President and/or the Vice President of Finance and Administrative Services of their findings and possibly recommend assembling a crisis management team.
 
Crisis Management Team
 
The crisis management team will be assembled should the President (or designee) find that the emergency situation warrants such action. Team members will be determined by the type of emergency and the areas affected. The recommended team will consist of the following individuals:
 
President
Provost/Vice President for Academic Affairs
Vice President for Finance and Administrative Services
Vice President for Planning and Student Development
Vice President for Institutional Advancement
Vice President for Academic and Administrative Technology
Assistant to the President
Dean of Students
Director of Facilities and Campus Services
Director of Campus Public Safety
Director of Communications
 
 
The Crisis Management Team may include the following individuals in certain situations:
 
Senior Network Administrator
Human Resource Director
 
1) The President or designee will call the team together.
2) The team members will assemble and review all known information provided by the Director of Campus Public Safety or any individual with direct knowledge.
3) The team will decide on a course of action, proper response, public statement, and appropriate activities.
4) A single office will be designated to investigate and gather necessary external information. All team members will work through that office.
5) All media contact and external inquiries will be handled by the Director of Communications.
6) As events develop or change, the team will communicate clearly before action or further statements are issued by the Director of Communications.
 
Emergency Levels Explained
 
Minor Emergency
A minor emergency is defined as a local emergency with limited impact that does not affect the overall functioning capacity of Bay Path University. Examples would be a small fire, a hazardous material incident or a limited power outage. The University’s crisis management team would not be activated.
 
Major Emergency
A major emergency is defined as a serious emergency that completely disrupts one or more operations of Bay Path University. Examples would be a major fire, a civil disturbance, or a wide spread power outage. Outside emergency services would be contacted and the University’s crisis management team would be activated.
 
Disaster
A disaster is defined as a community-wide emergency that seriously impairs or halts the operations of Bay Path University. Examples would include natural disasters (weather).
 
Once a major emergency or disaster has been declared, by the University’s crisis management team, the Campus Communication Network will be activated. In such case the following outlines who is responsible for contacting various members of the Bay Path community as well as outside agencies:
 
CPS Director or representative:
1. Longmeadow Fire Dept.
2. Longmeadow Police Dept.
3. Longmeadow Director of Public Health
4. State and Federal Agencies (if applicable)
5. Director of Facilities
 
Director of Facilities
1. Western Mass Electric Company
2. Bay State Gas
3. Water Department
4. University Electrician, Plumber, elevator service or other necessary vendor services.
5. Supervisor of Maintenance
6. Supervisor of Grounds
7. Supervisor of Custodial Services
 
Dean of Student Success
1. All Students
 
Director of Human Resources
2. All Directors/Managers who should communicate with all of their Direct Reports.
 
Lock Down Procedure
 
Some emergencies may require students, faculty, staff and campus visitors to take shelter inside buildings. Incidents such as a hostile intruder, severe weather, or a hazardous materials release are examples of times the campus community might be asked to stay in a specific area and “lock down.”
 
Campus Public Safety, college employees, local law enforcement or emergency personnel may instruct you to evacuate or remain in place depending on the nature and context of the emergency. Notification of the need to “lock down” may be made in several ways including e-mail, telephone, or through the E2 Campus Emergency Notification System.
 
In the event of a “lock down”, you should do the following:
 
• Move to the nearest office, classroom, dorm room and secure yourself inside. (check to be sure the room you select is able to be locked from the inside)
• Close windows and doors if possible and lock them.
• Turn off lights and unnecessary equipment.
• Close window curtains or blinds if possible, and then stay away from the windows.
• Silence (but do not shut off) cell phones.
• Barricade door and take cover if possible.
• Remain quiet and stay in place until notified by emergency personnel.
 
Faculty, staff and students are to remain in “lock down” during the emergency until campus official or emergency personnel indicate it is safe to exit.
 
 
Bomb Threat
 
Remain calm and do not panic. If a written message is received, keep track of the following information:
 
1. Who found it
2. Who else was present
3. Where was it found or how was it delivered
4. When was it found or delivered
5. Who touched it
6. Have any previous threats been received
 
If the threat is received by telephone, in a calm voice, try to obtain as much information as possible about the bomb and the caller:
 
1. Date and exact time of call
2. Time set to explode
3. Which building it is in
4. Where it is
5. Type of bomb
6. Estimated age and gender of caller
7. Emotional state: agitated, calm, excited
8. Background noises: traffic, music, voices
9. Why it was set
10. Who is the target
11. Who is the caller
 
If practical do not hang up the telephone, but phone the Campus Public Safety Department, extension 1225, from a different telephone. Campus Public Safety (CPS) will contact the Longmeadow Police Department immediately.
 
The Administration, with assistance from CPS, and local authorities will determine a plan of action. A decision on whether or not to evacuate will be based on all of the information received.
 
If the decision is made to evacuate, move at least 300 feet away from the building to a designated evacuation area and wait for instruction. Stay away from glass.
 
Identifying Suspicious Mail Packages
 
No Return address
Insufficient postage or excessive postage
Is addressee familiar with name and address of sender
Return address and postmark are not from the same area
Wrapped in brown paper with twine
Grease stains or discoloration on paper
Strange odors
Foreign Mail, Air Mail and Special Delivery
Restrictive markings such as confidential, personal, etc.
Handwritten or poorly typed addresses
Incorrect titles or titles with no names
Misspellings of common words
Excessive weight
Rigid, lopsided or uneven envelope
Protruding wires or tinfoil
Excessive securing material such as masking tape, string, etc.
 
Explosion On Campus
 
1. Report an explosion by calling 911 immediately.
2. If necessary or when directed to do so, activate the alarm system to evacuate the building.
3. The alarm system is linked to the Longmeadow Fire Department, therefore it is not necessary to take the time to call the fire department directly.
4. When the building evacuation alarm is sounded, an emergency exists. Everyone within the building must evacuate. Closing doors will help contain a fire. DO NOT LOCK DOORS.
5. Do not use elevators.
6. Notify emergency personnel of anyone who may not have evacuated because of injury or inability to evacuate.
Fire
• In all cases of fire, activate the nearest alarm to warn other occupants of the building to evacuate.
• The alarm system is linked to the Longmeadow Fire Department, therefore, it is not necessary to take the time to call the fire department directly.
• When the building fire alarm is sounded, an emergency exists. All rooms/offices must be evacuated. Leave the lights on. Close, but do not lock doors. Open windows and secure personal belongings whenever possible.
• Before opening any doors, be sure to feel the surface. If the door is hot to the touch, do not open. Utilize another door, if possible, or window.
• Do not attempt to put out the fire; personnel trained in the use of fire extinguishers may try to extinguish fires that are small in nature.
• If an area is hot or smoke filled, crawl on your hands and knees.
• Use stairwells to exit and avoid elevators. Proceed out the nearest exit and assemble at least 300 feet away from the building to a designated evacuation area.
• Notify emergency personnel of anyone who may not have evacuated because of injury or inability to evacuate.
• Do not attempt to re-enter the building until emergency personnel have certified that the building is safe.
Faculty, staff, and students must abide by all safety regulations to minimize the threat of fire in offices and dormitories. Many fires start through careless disposal of smoking materials. Bay Path University does not allow smoking in any building on campus and provides receptacles outside of buildings to dispose of smoking materials. Space heaters are not allowed in residential buildings. If a space heater is used in an office building, the heater must be approved by the Director of Facilities and Campus Services. The user is responsible for turning the heater off at the end of the work day. The user must also notify Campus Public Safety that a heater is being used. As a second line of defense, Campus Public Safety will check all offices using space heaters to ensure that each has been turned off at the end of the day. Use of candles in office buildings, classroom buildings and residence halls are prohibited. Any member of the Bay Path Community found to be in violation of regulations relating to fire safety will be subject to disciplinary action as outlined in the student handbook, employee handbook and University operations manual.
 
Fire Evacuation Drills
 
Bay Path University conducts fire drills two (2) times a year in all office buildings. The first drill is announced to be sure employees are aware of their roles and responsibilities. All subsequent fire drills are unannounced. Fire drills are conducted four (4) times per semester in all residential buildings. The first fire drill will be announced all subsequent drills are unannounced.
Scheduling, conducting and ensuring an orderly evacuation is the responsibility of the Director of Campus Public Safety. The Director will set a time for holding drills and notify all building occupants. The fire alarm shall be used as the signal to start the drill.
All building occupants must evacuate the building unless they have been excused from evacuating by the Director of Campus Public Safety. Use stairwells to exit and avoid elevators. Proceed out the nearest exit and assemble at least 300 feet away from the building. Evacuation maps with designated evacuation routes are posted in every building.
No person shall re-enter the building unless given the signal to return by the Director of Campus Public Safety.
The Director of Campus Public Safety will conduct a critique after each evacuation drill and prepare a report that shall be maintained in the Campus Public Safety Office. These reports will include the following information and will be available upon demand to the Department of Public Health, Department of Occupational Health and Safety and any insurance company through which the University purchases liability insurance, including Workers’ Compensation.
 
• time of the drill
• length of time it took to clear the building
• the nature of the emergency (when applicable)
• an outline of any problems experienced
• the name of any person who was uncooperative during the drill
• the name of any person who was injured during the evacuation
 
Annually the water sprinklers, smoke detectors, and alarm systems are tested.
The correct types of fire extinguishers are mounted in areas requiring them under state and federal regulations.
 
Fumes and Vapors
 
Toxic fumes can enter a building from various sources, such as, improperly stored chemicals, faulty wiring or refrigeration, equipment fires, gasoline engines operated near air intakes, etc.
If the presence of toxic fumes is suspected, the area or areas affected should be evacuated. Use a telephone away from the area and call Campus Public Safety, extension 1225.
 
Under the direction of Campus Public Safety, it may be possible to clear an affected area by opening windows and/or activating exhaust fans, provided such action is undertaken by trained personnel.
 
Flooding
 
If flood conditions occur in any building, call Campus Public Safety, extension 1225 or 911 if the flood presents an immediate danger to the occupants of the building. Be sure to provide sufficient information including the building, room number, degree of flooding, or potential
damage due to the flooding. If the degree of flooding warrants immediate evacuation, occupants must evacuate to a safe location and then call emergency responders.
 
Hazardous Substance Spills
 
Any major spill of a hazardous substance must be reported immediately to the Campus Public Safety who will notify the Longmeadow Fire Department. Students and personnel should be evacuated from the affected area immediately. Campus Public Safety in conjunction with the Facilities Department will seal off the contaminated area to prevent further contamination until trained responders arrive. Persons who may be contaminated by the spill/release must seek medical attention immediately.
 
Mechanical/Utility Failures
 
Any emergency related to building or facility problems, such as equipment or utility failure must be reported to the Facilities Department immediately during regular hours of operation, extension 1211. If failures occur after-hours, weekends or holidays, notify Campus Public Safety, extension 1225 or appropriate personnel listed on the emergency call list.
 
Emergency lighting is available in all buildings for a period of 45 minutes following a power outage. Heat will be sustained for a period of time following a power outage. In a prolonged outage situation, wood will be used to heat Breck Suite. Emergency lighting is tested twice a year. If a power outage exceeds twenty-four hours in duration residents will be relocated. If a power outage exceeds two hours in duration employees will be instructed to leave work.
 
The University will contract with an outside vendor to obtain its own generator in the event of a prolonged power outage.
 
Medical Emergency - Community Health Issues
 
• Report any serious injury or illness by calling 911 immediately and Campus Public Safety at extension 1225.
• Non-emergency injuries or illness should be reported to Campus Public Safety.
• Begin first aid, if qualified, or seek someone who is qualified to administer first aid.
• Personal safety is your first priority. Use personal protective equipment when in contact with the victim’s blood or any other bodily fluid. Each location on campus has a first aid kit containing personal protective equipment.
• Employees required to respond to emergencies must be certified in First Aid and CPR. These classifications include Campus Public Safety Officers, Residence Directors, Athletic Director, Coaches, Summer Camp Counselors and Van Drivers.
• Campus Public Safety will be responsible for the coordination of First Aid/CPR and First Responder training.
 
Public Relations Emergencies
 
While public scandals are rare in higher education, virtually every institution must occasionally handle such situations. This might involve a highly visible lawsuit, accusations of wrongdoing on the part of a University official, an egregious case of student misconduct or a variety of unspecified events that can carry the potential of having a negative impact on the institutions’ reputation. The impact of these events is exacerbated when they result in potential or actual news coverage.
 
When such events occur, the Director of Communications, in close consultation with the President and University Legal Counsel, exercises the following responsibilities
 
1. Gather the facts before speaking to the media.
2. Choose one or two spokespersons who will be the only people authorized to speak during the incident.
3. Assessment of the potential impact on the University’s reputation.
4. Legal implications of the event; laws and policies pertaining to its disposition.
5. Recommendations on steps to diffuse or eliminate the problem before it goes public; or, when that is not possible, steps to lessen the negative impact on the University’s reputation.
6. Development of messages and channels of communication to the various constituents (including the news media) associated with the event. Assurance that all privacy laws are obeyed regarding confidential information.
7. Employees should not make any comments to the news media regarding University emergencies.
 
Tornado Policy
 
Tornado Watch
 
A watch is an indication of where tornadoes are possible in the next several hours. The National Weather Service will issue a bulletin to local authorities and local radio and television stations when watches are posted. Bay Path University will not notify the campus community when a tornado watch has been issued. For severe weather alerts, consider registering your cellular phone with 22News at www.wwlp.com (look for link to text alerts) or with The Weather Channel at www.weather.com (scroll to bottom of page for Email/SMS Alerts). This service is free and available to the general public.
 
Tornado Warning
 
A tornado warning means that a tornado has been spotted, or that Doppler radar indicates conditions are present that can spawn a tornado. The National Weather Service alerts weather stations and local authorities with a tornado warning. When Campus Public Safety becomes aware of such a warning, an Campus Alert-campus text alert will be sent.
 
For more information about tornadoes go to www.spc.noaa.gov/faq/tornado
 
Campus Public Safety is equipped with an NOAA Weather Radio and battery operated portable radio. When the potential for a weather emergency exists CPS will obtain updated information from these sources and advise appropriate members of the administrative team regarding cancellation of classes. In addition, CPS will notify all residential students of weather emergencies via loudspeaker announcement in the dormitories. Residential students and personnel on campus during severe conditions will be directed to report to Wright Hall. This
location has been designated as the University’s “safe place” during emergency or disaster situations.
 
Tornado Danger Signs
 
Signs may include severe thunderstorms, hail, roaring noise often described as a locomotive, and dark funnel clouds. When a warning has been issued or if danger signs are clear and present, seek shelter immediately by proceeding to the nearest designated area on campus (areas listed below). If you see or hear a tornado coming, do not wait for the E2-campus alert – go to the designated shelter area immediately. If there is no time to do so, curl up on the floor and protect yourself. Lie face down, draw your knees up under you, and cover the back of your head with your hands. If possible place yourself under a sturdy desk, or in an interior office or corridor.
 
Avoid the Following
 
Avoid top floors of buildings, elevators, areas with glass windows or doors, Mills Theater, the Blake Dining room, automobiles, vans and trucks.
Designated Shelter Areas
 
• Blake Student Commons (lower level away from windows)
• Bollum Hall (lower level hallway if you have access to building)
• Carr Hall (lower level)
• D’Amour Hall (lower level)
• Deepwood Hall (basement)
• Elliott Hall (lower level)
• Empsall Hall (basement)
• Facilities Building (basement)
• Graduate Center (basement)
• Hatch Library (basement)
• Longmeadow House (basement)
• North House (basement)
• South Campus (seek shelter in lower level of barns – coaches/staff must unlock)
• Theinert Hall (lower level hallway if you have access)
• Wright Hall (lower level hallway if you have access)
• 17 Emerson (basement)
• 25 Emerson (basement)
• 21 Hopkins (basement)
 
After the Tornado
 
Keep students, faculty and staff assembled in an orderly manner, in a safe area away from broken glass and other sharp debris, and away from power lines, puddles containing power lines, and emergency traffic areas. While waiting for emergency personnel to arrive, carefully render aid to those who are injured. Keep everyone out of damaged parts of the college; chunks of debris or even that whole section of the building may fall down. Ensure nobody is using matches or lighters, in case of leaking natural gas pipes or fuel tanks nearby.
 
Student Crisis
 
In the event of crisis situations involving students, immediately contact the Vice President for Planning and Student Development, extension 1333, Dean of Student Success, extension 1301, Director of Residence Life, extension 1467 or Campus Public Safety, extension 1225. These offices will make appropriate contacts and referrals. In the event that a Bay Path University student, staff or faculty becomes aware that a student sustained a serious injury or has threatened to do violent harm to others on campus, the Longmeadow Police (911) must be contacted immediately.
 
Crisis situations could include:
 
Alcohol and other drug use emergencies
Disruptive behavior in the classroom
Death of a student, friend or family member
Mental health/behavioral incidents or concerns
Physical injury including sexual assault
 
Any student who makes a serious threat of harm to self or others will be immediately asked to leave campus in the company of her parents, her guardian or a representative authorized by the family.
 
If there is a general concern about a student’s well being and the concern does not constitute an emergency, Margaret Anderson, RN, Director of Health Services should be contacted during the hours of 8:30 AM – 4:00 PM, (413) 567-1391, Monday –Friday. The University Counselor can also be contacted at 567-1276.
 
Technology, Telecommunications & Information Services Emergencies
 
The Disaster Recovery Plan for Technology & Information Services is written and maintained by the Information Technology Services Staff (ITS). The purpose of the plan is to document actions necessary to recover and resume operation after a disaster that disrupts central computing, telephone, and/or campus network equipment, facilities or services. The plan assumes the University will move as quickly as possible to resume learning and information technology related operations and support services will be sustained.
 
If an emergency/disaster situation occurs that disrupts Information & Technology Services facilities, equipment or services, contact one of the following individuals:
 
 Executive Director of Administrative Technology extension 6833,  Manager of Network Information Systems and Technology extension 1218 
or contact the Campus Public Safety Office, extension 1225.
 
Telecommunications Failure
 
Emergency situations causing telecommunications failure can be the result of a variety of incidents from a power outage to a natural disaster. Since telecommunications are the primary source of campus-wide communication in emergencies, suggested alternate procedures are listed below for individual employees and for Campus Public Safety to follow if there is a telecommunications failure.
The University will use all sources of technology to notify employees and students of an immediate or potential danger. These sources include broadcast messages, e-mail, fax, and telephone calls. Although the University depends heavily on technology sources for communication we have developed a back-up plan in the event of power failure. University's radio communication system would not be affected by a power outage. The radio system will be our primary means of communication during a power failure. Cell phones will also be used as a means of communication in a power outage. There are a total of 14 radios on campus distributed to the departments of Public Safety, Facilities, Information Technology Services, Student Services and the Switchboard.
 
The University has four telephone lines that will continue to be active in the event of the main switchboard becoming incapacitated.
 
(413) 567-0621 Deepwood Switchboard
(413) 567-0622 Hatch Library
(413) 567-0623 Theinert Health Services
(413) 567-0624 Maintenance
 
Violent or Criminal Behavior In the Workplace
 
Behaviors that could signify potential problems
 
1. Excessive absenteeism or other attendance problems
2. Decreased productivity or inconsistent work patterns
3. Continual excuses or blame
4. Symptoms of depression including poor health and/or hygiene, fatigue
5. Evidence of possible alcohol or drug abuse/use
6. Suicide threats or threats of bodily injury
7. Excessive arguing with coworkers
8. Spreading rumors and gossip to harm others
9. Negative opinion of the University
10. Stressful personal situations (divorce, illness, financial trouble)
 
Actions to Take:
• All violent/criminal behavior should be reported by calling 911 and Campus Public Safety, extension 1225, immediately.
• To report threats and other crime reports notify Campus Public Safety at x 1225.
 
• Practice crime prevention and learn self-defense techniques. If you do, the likelihood of becoming a victim of violent or criminal behavior will be greatly reduced.
 
Preventive Measures:
 
• Protect yourself! Be aware of your surroundings. Walk in well-lit areas and do not walk alone. Consider carrying pepper spray for self-protection or carry a personal safety alarm to alert others if you have trouble. Learn self-defense techniques.
• Lock your doors and desks (home/office/dorm room).
• Notify Campus Public Safety if you are working in your office outside of normal working hours (weekends, evenings, and holidays).
• Keep inventory of your valuables and engrave them if applicable.
• Lock your vehicle when traveling and, when parked, do not leave valuables inside in plain sight.
 
Report problem behaviors or actions perceived as dangerous to your immediate supervisor, Director of Public Safety or Human Resource Director.
Terrorism/Biological/Chemical Attacks.
 
Due to recent terrorist events, people have become increasingly concerned about protecting themselves in the event of a terrorist attack involving radioactive, chemical or biological materials. The Center for Disease Control (CDC) is charged with leading a nationwide preparedness training and education program for state and local health care providers, first responders and governments. The CDC and the State Department of Public Health advise against the purchase of gas masks and other protective devices. In addition, the general public is advised against hoarding specific medications in anticipation of a possible bio-terrorist or chemical attack. In the event of a public health emergency, local and state health departments will inform the public about the actions individuals need to take. Acting against the recommendations of these agencies can impede the ability of hospitals, labs and other healthcare facilities in their treatment efforts of infected or seriously injured people.
 
The CDC’s National Pharmaceutical Stockpile (NPS) Program is to ensure the availability and rapid distribution of life-saving pharmaceuticals, antidotes and other medical supplies and equipment necessary to counter the effects of nerve agents, biological pathogens and chemical agents. The NPS Program is ready for immediate distribution in the event of a terrorist attack using biological toxin or chemical agents.
In the event of a terrorist nuclear attack a national emergency-response plan would be activated and would include federal, state and local agencies. The CDC recommends finding a stable building to “shelter in” during this type of emergency. The shelter should be a basement location, have as few windows as possible and be equipped with emergency supplies that would last at least three days.
 
Residential students and personnel on-campus will be directed to report to the basement of Wright Hall. This location has been designated as the University’s “safe place” during emergency or disaster situations. This location will have the necessary emergency supplies (see below) including a battery-operated radio to receive relevant news reports and instructions from federal, state and local authorities.
The Director of Campus Public Safety and/or the Director of Human Resources will act as the University’s liaison with federal, state and local agencies and will advise the university community as to how to respond, ie: report to the basement of Wright Hall, evacuate campus, seek medical attention.
 
Evacuation
 
If there is a potential danger to buildings and/or its occupants, the area affected should be evacuated immediately. Evacuation maps with designated evacuation routes are posted in every building. If conditions permit, students, faculty and staff are encouraged to evacuate the University in emergency situations. Use a telephone away from the area and call Campus Public safety at extension 1225.
 
For emergencies affecting the entire campus, the University population can be relocated to various town locations in the event of a prolonged power outage or other emergency situation. The Town of Longmeadow has three locations with generators, the Longmeadow High School, 127 Grassy Gutter Road, Longmeadow Senior Center at Greenwood Park, 231 Maple Road and the Longmeadow Public Safety Complex, 34 Williams Street.
If necessary and if conditions permit, members of the University community with vehicles will assist in the transport of residential students to off campus locations. Vehicles owned or leased by the University will be operated by trained personnel and used to evacuate the campus. The Town of Longmeadow will assist in providing transportation to evacuate the campus. To request assistance from the town the Director of Public Safety or designee must contact the Local Emergency Management Director, Richard Marchese at 567-3311.
 
Disaster Kit Resources
 
Contamination or Unavailability of Water Supply
 
The University has purchased and stored 750 gallons of bottled water to use during an extended emergency/crisis situation. The water can be used if the university’s water supply becomes contaminated or unavailable. The Department of Public Safety has access to this water supply and will be responsible for delivering it to the proper location in the event of an emergency and/or disaster.
 
Non-Perishable Food
 
The University contracts for food services with an outside vendor. The vendor’s policy regarding food storage is to have 2 days of perishable food on hand and 13 days of non-perishable food. The Food Service Manager will train the Residence Director and one other Student Services employee to access all food storage compartments. In addition Food Services will ensure the availability of a manual can opener, disposable plates, cups, paper towels and plastic utensils. Plastic bags will also be provided for any waste that needs to be stored until you are able to leave the shelter.
 
Bedding
Sheets, blankets and towels will be stored in Wright Hall.
 
Toiletries
A supply of toilet paper and hand sanitizers will be available.
 
Battery-operated radio, flashlights and extra batteries
Electrical power may not be on for several days. A battery-operated radio will allow access to emergency messages.
Flashlights and extra batteries
Electrical power may not be on for several days. Flashlights will ensure safety in the shelter during dark periods.
 
Cell Phone and Campus Public Safety Radio Communication System
 
Although cell-phone or ground phone service may be interrupted there is still a chance that a call can be placed to obtain information and advice from emergency services. The University’s radio communication system is linked directly with the Longmeadow Police Department and can be used to obtain emergency information. When calling 911 from a cell phone you will not be connected with the Longmeadow Police Department, therefore you should dial 567-4315.
 
Medical Supplies
 
A comprehensive First Aid Kit designed to serve 100 people
Epi Pen- Allergies, Burn Kit, Paper Filtration Masks
Toolkit and Cleaning Supplies, including bleach for sterilization
Games, books and other entertainment to preserve mental health.
Waterproof container to hold building plans, and other important documents
 
Important Telephone Numbers
 
State Department of Public Health 1-617-624-6000
Center for Disease Control (CDC) Hotline 1-770-488-7100
Massachusetts Emergency Management Agency
Region III Office 1-413-323-6306
Local Emergency Management Director
Richard Marchese (Longmeadow) 1-413-567-3311
Local Emergency Management Director
James Controvich (Springfield)